We can’t turn on the news without hearing about cyber attacks of some sort. The Russians who hacked into political and government email servers. The Chinese who hacked into corporate systems to steal proprietary information and multiple U.S. law firms to spy on mergers and acquisitions. Cyber security experts have reported a “surge in cyber espionage campaigns” against law firms in the last few years.
It may have been a slow transition but, perhaps because of these aforementioned trends, more and more law firms are moving to a cloud environment to protect their data. The industry has come around in the past few years and today, many lawyers and attorney groups use a cloud-based legal solutions system to manage their firms.
Small to mid-sized practices (up to 150 attorneys) in particular are increasingly using cloud technology to put them on an even playing field with the bigger firms.
Here are four things to know if you haven’t gone to the cloud yet.
Cloud-based record retrieval software provides access to advanced technology and applications that recently only the largest firms could afford. Sophisticated legal tech tools and applications used to require a sophisticated IT infrastructure and a significant technology staff to maintain and operate it, but not anymore. However, the really big difference in the cost of moving to the cloud with Elevant Tech is the structure, its cost savings ability, innovation and agility. There are no hardware costs. No additional IT staff to be hired. That makes cloud technology an operational expense rather than a capital outlay with fluctuating costs. There will also be no emergency requirement to upgrade servers, making cloud a more predictable expense but with endless opportunities.
When it first came out, cloud-based storage was kind of uncertain. It’s going where? How? When will it come back? Security has long been the number one obstacle to cloud adoption by any business, including law firms. But those fears are easing because modern cloud tools are being built with secure communications protocols and support important ease-of-use initiatives such as single sign-on. Lawyers are beginning to realize that vendors dedicated to providing cloud environments, like Elevant Solutions, can better secure the infrastructure than they can.
When law firms move to the cloud they seek the technological solutions to administrative needs like document management, billing, communications and record retrieval software. Losing any one of these three services for any amount of time would have a significantly negative impact on business. Having these operations in the cloud give a law firm a sort of insurance against any system failure.
For a lawyer, information is key to any case. One of the biggest reasons to move to the cloud is to have accessibility to data that you can manage, organize, distribute and change across platforms. You will have case information at your fingertips all organized by party, matter, date, location or whatever form you wish to sort your data. And you can access that data from anywhere – a computer in your office, an iPad at a client lunch meeting or your phone in the back of an Uber. Beyond case management, some cloud-based solutions can also help when it comes to decisions on co-counsel, venue, acquisitions and more. It’s information you already have, used more wisely.
If you want to explore going to the cloud, call us at Elevant Solutions. Our cloud-based encryption system has the highest security possible to protect your data and keep it safe from prying eyes in China -- or anywhere.